Adminstrative Management

Files and Records

  • Maintain association files for contracts, owner communications, public agency filings, and financial information
  • Make association books and records available for inspection by any owner
  • Maintain all association records and files


  • Prepare correspondence between the Board and owners, contractors, agents, and government agencies
  • Maintain files for all such correspondence

Insurance Administration

  • Assist the Board in establishing specifications for association insurance and obtain and evaluate competitive bids
  • Assist the Board in adjusting claims submitted under association insurance and obtain and evaluate competitive bids
  • Transmit reports to the Board related to accidents, fires, or other claims

Policy Development

  • Advise the Board on legislation, insurance, financial practices, court decisions, tax filings, etc., pertaining to community associations 
  • Assist the Board in complying with administrative and policy matters
  • Offer advice and direction to the Board regarding administrative processes and responsibilities

Professional Services Coordination

  • Assist the Board in selecting professionals to do special projects like engineering, law and public accounting
  • Assist consultants retained by the Association

Meeting Participation

  • Assist the Board in scheduling and preparing for annual meetings
  • Attend Board and association membership meetings
Documents in Adobe Acrobat PDF format require the free Adobe Reader to view. If you don't have Adobe Reader already, you can Download it here


This site is provided by GRS Management Associates, Inc.